C. GENERAL NOTES ON THE SELECTION OF THE ARCHITECT
(Part of the IRR of R.A. No. 9266, replacing the 1979 UAP Doc. 208)
1. INTRODUCTION
There are many ways by which a Client can engage the services of an Architect. The most appropriate method of selecting an Architect will depend on the type and complexity of the project.
2. SCOPE OF SERVICES
The scope of services will depend on the method by which the Architect is selected.
3. METHODS OF SELECTION
3.1. Direct Selection is used when undertaking a relatively small project. The Client selects his Architect on the basis of:
3.1.1. Reputation
3.1.2. Personal or business acquaintance or recommendation of a friend
3.1.3. Recommendation of the Architect’s former Client
3.1.4. Recommendation of another Architect.
3.2. Comparative Selection may be conducted by committees representing institutions, corporations or public agencies. The selection process involves:
3.2.1. Invitation. The Client issues an invitation which includes the Terms of Reference (ToR) for the project which is based on the Design Brief prepared by another Architect. The selection committee established by the Client may consist of representatives from other State-regulated professions and/or the construction industry, as well as persons with related expertise.
3.2.2. Pre-qualification. Architects and/or PRC-registered Architectural Firms (AFs) submit information regarding their qualification and expertise.
3.2.3. Interview. The Architect explains his methodology in translating the plan/design requirements of the proposed project.
3.2.4. Verification. The selection committee may visit buildings designed by the Architects and check references such as former clients and financial institutions.
3.2.5. Evaluation & Ranking. The selection committee may adopt its own procedure in evaluating the entries and recommending the most capable firm.
3.2.6. Negotiation. The Architect explains to the Client the Scope of Services and the Architect’s Fee as prescribed under the Architect’s Guidelines.
3.3. An Architectural Design Competition (ADC) is used for civic or monumental projects. The competition may either be an idea competition, design or design build competition. Various Architects or architectural firms (AFs) submit plan/design solutions to a particular design problem and are judged on the basis of comparative excellence.
3.3.1. Advantages
a. Opportunities will be open only to all PRC-registered and licensed Architects (RLAs) or PRC-registered Architectural Firms (AFs).
b. The Client/ Committee will have a wider range of options.
3.3.2. Disadvantages
a. Process may be expensive and time consuming
b. The time and effort required may discourage qualified firms from participating.
c. Some potentially unscrupulous prospective Clients will seek free services under the guise of design competition. Architects must always be constantly aware that ownership and copyright issues under Secs. 20 (4) and 33 of R.A. No. 9266 must be fully addressed under all architectural competition rules.
3.3.3. Procedure. Competitions should be conducted:
a. With the assistance of the integrated and accredited professional organization of architects (IAPOA) or one of its local chapters, and
b. In accordance with the Architect’s Guidelines.
3.3.4. Participants
a. Sponsor or Client – a natural or juridical person;
b. Competitors – Filipino/ Philippine-Registered and Licensed Architects (RLA) and IAPOA members in good standing. A foreign architect as a competitor must be registered in his/her country of origin and must secure a Temporary Special Permit (TSP) from the Commission (PRC), a work permit form the Department of Labor and Employment (DoLE) and must work in collaboration with a local/Filipino counterpart RLA who will assume the requisite professional responsibilities and civil liabilities, in the case of a design or design-build competition;
c. Professional Adviser – Philippine-Registered and Licensed Architects (RLAs) who are IAPOA members in good standing;
d. Jury – Composed of at least five (5) members who are known for their integrity, objectivity, impartiality and honesty.
d.1 Architect – member in good standing of the IAPOA
d.2 Competition Sponsor or Client.
There are many ways by which a Client can engage the services of an Architect. The most appropriate method of selecting an Architect will depend on the type and complexity of the project.
2. SCOPE OF SERVICES
The scope of services will depend on the method by which the Architect is selected.
3. METHODS OF SELECTION
3.1. Direct Selection is used when undertaking a relatively small project. The Client selects his Architect on the basis of:
3.1.1. Reputation
3.1.2. Personal or business acquaintance or recommendation of a friend
3.1.3. Recommendation of the Architect’s former Client
3.1.4. Recommendation of another Architect.
3.2. Comparative Selection may be conducted by committees representing institutions, corporations or public agencies. The selection process involves:
3.2.1. Invitation. The Client issues an invitation which includes the Terms of Reference (ToR) for the project which is based on the Design Brief prepared by another Architect. The selection committee established by the Client may consist of representatives from other State-regulated professions and/or the construction industry, as well as persons with related expertise.
3.2.2. Pre-qualification. Architects and/or PRC-registered Architectural Firms (AFs) submit information regarding their qualification and expertise.
3.2.3. Interview. The Architect explains his methodology in translating the plan/design requirements of the proposed project.
3.2.4. Verification. The selection committee may visit buildings designed by the Architects and check references such as former clients and financial institutions.
3.2.5. Evaluation & Ranking. The selection committee may adopt its own procedure in evaluating the entries and recommending the most capable firm.
3.2.6. Negotiation. The Architect explains to the Client the Scope of Services and the Architect’s Fee as prescribed under the Architect’s Guidelines.
3.3. An Architectural Design Competition (ADC) is used for civic or monumental projects. The competition may either be an idea competition, design or design build competition. Various Architects or architectural firms (AFs) submit plan/design solutions to a particular design problem and are judged on the basis of comparative excellence.
3.3.1. Advantages
a. Opportunities will be open only to all PRC-registered and licensed Architects (RLAs) or PRC-registered Architectural Firms (AFs).
b. The Client/ Committee will have a wider range of options.
3.3.2. Disadvantages
a. Process may be expensive and time consuming
b. The time and effort required may discourage qualified firms from participating.
c. Some potentially unscrupulous prospective Clients will seek free services under the guise of design competition. Architects must always be constantly aware that ownership and copyright issues under Secs. 20 (4) and 33 of R.A. No. 9266 must be fully addressed under all architectural competition rules.
3.3.3. Procedure. Competitions should be conducted:
a. With the assistance of the integrated and accredited professional organization of architects (IAPOA) or one of its local chapters, and
b. In accordance with the Architect’s Guidelines.
3.3.4. Participants
a. Sponsor or Client – a natural or juridical person;
b. Competitors – Filipino/ Philippine-Registered and Licensed Architects (RLA) and IAPOA members in good standing. A foreign architect as a competitor must be registered in his/her country of origin and must secure a Temporary Special Permit (TSP) from the Commission (PRC), a work permit form the Department of Labor and Employment (DoLE) and must work in collaboration with a local/Filipino counterpart RLA who will assume the requisite professional responsibilities and civil liabilities, in the case of a design or design-build competition;
c. Professional Adviser – Philippine-Registered and Licensed Architects (RLAs) who are IAPOA members in good standing;
d. Jury – Composed of at least five (5) members who are known for their integrity, objectivity, impartiality and honesty.
d.1 Architect – member in good standing of the IAPOA
d.2 Competition Sponsor or Client.